Finance Administrative Assistant Resume Examples

Intro Writing a resume as a finance administrative assistant can feel like you’re balancing the budget of your career. You know you have the skills, but translating those capabilities onto a piece of paper can be daunting. Often, you might wonder how to highlight your experiences effectively or which keywords to include. It's common to feel overwhelmed by the competition and struggle to stand out in a crowded job market. Finding the time to craft an impressive resume while juggling daily responsibilities isn’t easy. This guide aims to simplify the process, helping you craft a resume that showcases your strengths clearly and concisely.

Call to Action Using the right resume template is crucial for a finance administrative assistant. It helps present your skills and experience in a professional, organized manner, making it easy for potential employers to see why you’re the best fit for the role. An effective template sets the foundation for your resume, ensuring that all your key qualifications are highlighted.

We offer over 700 resume examples that you can use to create your perfect resume!

What to focus on when writing your finance administrative assistant resume

Your finance administrative assistant resume should showcase your skills in managing financial tasks, organizational abilities, and attention to detail. Highlight your experience in handling budgets, invoices, and financial reports to demonstrate your competency. Effective communication and proficiency in financial software are also key aspects to feature.

• Certification in finance or accounting
• Advanced proficiency in Excel and financial software
• Strong organizational and multitasking skills
• Experience with financial reporting and budgeting

Must have information on your finance administrative assistant resume

Creating a strong finance administrative assistant resume requires including crucial sections to highlight your skills and qualifications effectively. Ensure your resume has these must-have sections:

• Contact Information
• Professional Summary
• Skills
• Work Experience
• Education
• Certifications

Adding sections like "Technical Proficiencies," "Languages," or "Professional Memberships" can further enhance your resume. Tailor these additional sections to showcase unique qualifications and strengths.

Which resume format to choose

For a finance administrative assistant resume, the best format is often the reverse chronological format since it highlights your experience in an industry where stability and a strong work history are key. Modern fonts like Rubik and Montserrat can give your resume a contemporary edge over traditional fonts such as Arial and Times New Roman. Always save your resume as a PDF to ensure formatting stays intact across different devices and software. Standard 1-inch margins keep your resume clean and readable, while clear section headings like 'Experience' and 'Education' help Applicant Tracking Systems (ATS) scan your resume effectively.

Your resume should include the following sections:

• Contact Information
• Professional Summary
• Experience
• Skills
• Education
• Certifications
• Volunteer Work (if applicable)

Resume Mentor's free resume builder makes it easy to manage all of this, so you don't have to worry about formatting and section organization.

How to write a quantifiable resume experience section

When writing the experience section of your finance administrative assistant resume, it's crucial to organize your details clearly and concisely. Begin with your most recent job and work backward. The general rule is to include the last 10-15 years of experience. Ensure your job titles are relevant to finance administration, which will make your resume more appealing to hiring managers. Tailoring your experience section to match the job description helps you stand out. Focus on action words that demonstrate your impact, like "managed," "improved," or "increased."

Here's a poorly written example that lacks impact:

This example includes basic tasks without showcasing any achievements or measurable outcomes. It fails to capture the interest of a hiring manager.

Now for an outstanding resume experience example:

This version clearly highlights achievements and provides measurable outcomes, making it far more attractive to prospective employers. Numbers and specific results grab attention and show your real impact on the company.

By focusing on accomplishments and quantifiable metrics, you effectively demonstrate your value. Starting with your most recent position and working back a decade or so ensures that your resume is both relevant and compelling. A tailored resume with strong action words can make all the difference in landing that next job opportunity.

Finance administrative assistant resume experience examples

Let's dive right into your experience section and make it sparkle like a diamond in a piggy bank. You’ll be ac-COUNT-ing on these examples to really showcase your skills and experience in the finance admin world.

Achievement-focused

Highlight specific achievements to show your impact and prove your worth.

Skills-focused

Emphasize the particular skills you bring to the table that make you an indispensable employee.

Responsibility-focused

Point out the key responsibilities you’ve managed and how you took ownership of them.

Project-focused

Highlight specific projects you've worked on and your contributions to their success.

Result-focused

Focus on the results you’ve achieved and how they benefited the organization.

Industry-Specific Focus

Tailor your experiences to align with industry-specific requirements and expectations.

Problem-Solving focused

Showcase your knack for identifying issues and implementing solutions effectively.

Innovation-focused

Highlight times when you’ve introduced new ideas or methods in your work.

Leadership-focused

Describe your leadership experiences and how you’ve guided teams or projects.

Customer-focused

Emphasize your ability to work with clients and meet their needs effectively.

Growth-focused

Showcase experiences where you supported or contributed to the company’s growth.

Efficiency-focused

Highlight your efforts to streamline processes and improve overall efficiency.

Technology-focused

Focus on your ability to leverage technology to improve financial operations.

Collaboration-focused

Describe your experiences working with teams or across departments to achieve objectives.

Training and Development focused

Highlight your role in training and developing other employees, enhancing their skills and the organization's effectiveness.

Write your finance administrative assistant resume summary section

Writing a compelling resume summary is crucial for a finance administrative assistant. The summary section should quickly convey your skills, experience, and suitability for the job. It's like your elevator pitch, but in written form.

A strong resume summary should be concise and to the point. Use simple words and short sentences for clarity. Focus on highlighting your most relevant experiences and skills. Mention quantifiable achievements if possible. Personalize the summary for each job application to align with the specific job requirements.

Here are some examples to illustrate the point:

The first example is too vague and lacks detail. It doesn't mention specific skills or achievements. It also fails to convey the value you bring to a potential employer. Instead of showcasing your expertise, it gives a very general and unimpressive overview.

The second example is well-written and specific. It highlights the number of years of experience and key skills like QuickBooks and Excel. It mentions quantifiable achievements, such as improving financial tracking systems by 30%. This summary is much more persuasive and gives a clear picture of your qualifications.

The difference between a summary and other sections like a resume objective, resume profile, and summary of qualifications lies in their focus. A resume summary gives a brief, impactful overview of your career. A resume objective focuses on what you aim to achieve in the role, usually more suited for entry-level candidates. A resume profile is similar to a summary but may delve more into your career path. A summary of qualifications lists your top skills and accomplishments with bullet points for easy reading. All these sections serve different purposes but aim to present you as a strong candidate.

Use these guidelines to craft a resume summary that makes you stand out and shows what you bring to the table.

Listing your finance administrative assistant skills on your resume

Writing the skills section of your finance administrative assistant resume is a crucial step to stand out to employers. Skills can be included as a standalone section or weaved into other parts of your resume, like the experience or summary sections. When crafting this section, consider your strengths and soft skills, which highlight your interpersonal abilities and adaptability. Hard skills are specific, teachable abilities or knowledge necessary to perform job-specific tasks.

Combining your skills and strengths can help ensure that pertinent resume keywords are properly included, which will get your resume noticed by applicant tracking systems (ATS) and hiring managers.

Example of a standalone skills section:

This example is effective because it highlights eight essential skills relevant to a finance administrative assistant's role. Each skill is specific and recognizable, indicating to employers that you have the capabilities required for the job. The list helps in easily scanning and identifying key competencies.

Best hard skills to feature on your finance administrative assistant resume

Hard skills are specific abilities related to performing tasks. For a finance administrative assistant, these skills show you can handle job responsibilities effectively.

Best soft skills to feature on your finance administrative assistant resume

Soft skills are personal attributes that help you interact well with others and work effectively. They show that you can adapt to different environments and work efficiently.

How to include your education on your resume

The education section is a significant part of your finance administrative assistant resume. Tailoring it to the job you're applying for ensures that only relevant education is highlighted. If your education does not relate to the finance and administrative fields, it's better to leave it out.

When listing your degree, include the name of the program, the institution, and your graduation date range. If your GPA is strong (generally above 3.0), consider including it to show your academic success. Additionally, if you graduated with honors like cum laude, include that as well to highlight your achievements.

This example is subpar because the degree is not tailored to the finance field, the GPA is low and not relevant, and the location is included unnecessarily.

This example stands out because it lists a relevant degree, includes a strong GPA, and mentions graduating cum laude. The location is omitted to maintain focus, and dates are accurately depicted to reflect a timely education path.

How to include finance administrative assistant certificates on your resume

A certificates section is an important part of a finance administrative assistant resume as it showcases your specialized skills and qualifications. Certificates can validate your knowledge and make your application stand out to potential employers. You can also include certificates in the header, making them immediately visible and impactful.

To put certificates in the header, list the name of the certificate. Include the date you received each one. Add the issuing organization to provide credibility.

An example of a header with certificates:

Jane Doe, Certified Financial Assistant, Microsoft Office Specialist

For a standalone certificates section, list the name of each certificate. Include the date you earned it. Add the issuing organization for confirmation.

This example is good because it clearly specifies relevant certifications for a finance administrative assistant. The titles are straightforward, and the issuing organizations are well-known, adding reliability. Including these details highlights your professionalism and shows you have the skills needed for the job.

Extra sections to include in your finance administrative assistant resume

Looking for a job as a finance administrative assistant means balancing a variety of skills and experiences to stand out. This includes showcasing your education, work experience, and unique qualities that set you apart from other candidates.

• Language section — Highlight proficiency in languages like Spanish or Mandarin to show your ability to work in diverse environments. Enhance your resume with this section to appeal to global companies.

• Hobbies and interests section — List hobbies like budgeting personal finances or stock market investing to demonstrate practical knowledge. Make your resume more relatable and well-rounded with a touch of personality.

• Volunteer work section — Mention volunteering roles, such as serving as a treasurer for a non-profit organization, to convey community involvement. Use this section to showcase your commitment and additional skills beyond paid jobs.

• Books section — Include titles like "Rich Dad Poor Dad" or "The Total Money Makeover" to display your interest in financial literacy. This section can highlight your drive to learn and grow in the finance field.

Pair your finance administrative assistant resume with a cover letter

A cover letter is a document you send with your resume when applying for a job. It introduces you, explains why you are interested in the job, and highlights your key qualifications. This letter gives you a chance to show your personality and explain how your skills align with the job requirements.

For a finance administrative assistant, your cover letter should focus on your experience in handling financial records, processing invoices, and managing spreadsheets. Highlighting your attention to detail, organizational skills, and proficiency with finance software will make you stand out. Mention any relevant experience, like internships or previous jobs in finance, and how these experiences have prepared you for the role.

Crafting your cover letter doesn't have to be tough. Use Resume Mentor's cover letter builder for a smooth process. Its PDF exporting will protect your content and formatting, ensuring your letter looks professional when it lands in the hiring manager's inbox. Start creating your cover letter today and take the first step toward your dream job.