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Office Manager Resume Examples & Writing Tips for 2025

By Silvia Angeloro

Jul 18, 2024

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12 min read

Position yourself as a real leader with a resume that turns heads.

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Rated by 348 people

Administrative Services Manager

Office Operations Supervisor

Business Administration Manager

Office and Facilities Manager

Office Systems Coordinator

Executive Support Manager

Office Team Leader

Corporate Office Manager

Head of Office Management

Office Compliance Manager

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Administrative Services Manager resume sample

When applying for this role, highlight your experience in managing office operations and coordinating administrative functions. Include any past roles where you have improved efficiency or reduced costs through effective process management. Share your expertise in supervising staff to enhance productivity and morale. If you have completed relevant training in areas like project management or office administration, mention these to showcase your commitment. Use specific metrics to demonstrate your impact, such as percentage improvements in workflow, to strengthen your application.

Luna Thomas
Administrative Services Manager
+1-(234)-555-1234
info@resumementor.com
San Antonio, Texas
Professional Summary
Accomplished Administrative Services Manager with over 5 years of experience, excelling in process optimization and staff management, including extensive budget oversight and operational efficiency improvements, highlighted by a successful implementation of a new workflow system that increased department productivity by 25%.
Skills
Employment History
Administrative Services Manager
San Antonio, Texas
Tech Data
  • Managed a team of 15 administrative personnel, spearheading training programs that improved staff productivity by 30%.
  • Implemented a new records management system, decreasing retrieval times by 40% and enhancing operational efficiency.
  • Led procurement processes for office supplies, achieving a 20% cost reduction through vendor negotiations and process optimizations.
  • Developed comprehensive department budgets aligning with organizational objectives, and reduced department costs by 15%.
  • Facilitated interdepartmental communication through the introduction of collaborative tools, improving project turnaround by 25%.
  • Coordinated office relocations and space planning, resulting in a 10% improvement in workspace utilization.
Office Manager
San Antonio, Texas
Cullen/Frost Bankers
  • Supervised administrative operations, optimizing workflow processes which improved departmental efficiency by 22%.
  • Orchestrated office redesign projects, enhancing the workspace, and boosting employee morale.
  • Managed the onboarding of new administrative staff, improving integration by reducing initial learning curves by 15%.
  • Established a new correspondence system, increasing internal and external communication effectiveness by 30%.
  • Coordinated and managed logistics for corporate events, within budget, resulting in improved stakeholder satisfaction.
Administrative Coordinator
San Antonio, Texas
Rackspace Technology
  • Facilitated the implementation of new administrative policies, improving service delivery consistency by 18%.
  • Managed inventory controls, reducing supply shortages by 35% and maintaining a seamless office operation.
  • Supported financial reporting processes, contributing to budget analysis and variance reporting with accurate data.
  • Assisted in the reorganization of filing systems, which decreased document retrieval times.
Executive Assistant
San Antonio, Texas
Valero Energy Corporation
  • Provided comprehensive executive support to the senior management team, enhancing executive productivity.
  • Streamlined calendaring systems, resulting in a 20% increase in scheduling efficiency.
  • Coordinated travel arrangements, maintaining budget compliance and improving travel cost efficiency.
  • Maintained confidential information management systems, increasing data security within the office.
Education
Master’s in Business Administration
San Antonio, Texas
University of Texas at San Antonio
Bachelor’s in Business Administration
College Station, Texas
Texas A&M University
Key Achievements
Productivity Enhancement
Implemented a workflow system that led to a 25% productivity increase in the administrative department.
Cost Reduction Achievements
Negotiated vendor contracts and reduced procurement costs by 20%, aligning with budgetary constraints.
Process Optimization
Revamped recordkeeping procedures, reducing document retrieval times by 40% and enhancing operational efficiency.
Interests
Operational Efficiency
Fascinated by the potential of process improvements and innovative solutions to drive business success.
Leadership Development
Committed to cultivating a positive work environment through staff training and mentorship opportunities.
Community Engagement
Active participant in local community service projects, driving teamwork and community improvement initiatives.
Languages
English
(
Native
)
Spanish
(
Advanced
)
Courses
Certified Administrative Professional (CAP)
Offered by the International Association of Administrative Professionals to enhance office administrative competencies.
Lean Administration & Continuous Improvement
Provided by Udemy, focusing on streamlining administrative processes and operational efficiency improvements.

Office Operations Supervisor resume sample

When applying for this role, prioritize any relevant experience in team leadership or project management. Showcase your ability to streamline processes and increase efficiency. Include any specific tools or software you've used, like project management applications or inventory systems. Highlight any successful initiatives or projects you've led, emphasizing the impact on cost savings or productivity. Additionally, if you've completed training in areas like operations management or logistics, mention those to demonstrate your commitment to professional growth. Use quantifiable results to strengthen your claims.

Emma Smith
Office Operations Supervisor
+1-(234)-555-1234
info@resumementor.com
Charlotte, North Carolina
Professional Summary
Experienced Operations Supervisor with over 3 years of experience improving operational efficiency. Skilled in team management and policy implementation. Achieved 30% cost reduction in inventory management. Proficient in Microsoft Office and office management software, driving consistent administrative excellence in dynamic environments.
Key Skills
Experience
Office Operations Manager
Charlotte, North Carolina
Duke Energy Corporation
  • Implemented new office policies resulting in a 40% reduction in administrative processing time over six months.
  • Managed a team of 15 staff, improving efficiency and team satisfaction scores by 25% within a year.
  • Orchestrated office relocations affecting over 200 staff members with minimal disruptions and optimal workflow continuity.
  • Developed comprehensive office budget plans, maintaining expenditures 10% below annual projections for two consecutive years.
  • Negotiated vendor contracts, achieving an average 15% savings across all office services and supplies.
  • Led cross-departmental collaboration initiatives, enhancing interdepartmental communication by 30%.
Senior Office Administrator
Charlotte, North Carolina
Bank of America
  • Spearheaded office staff training programs that cut onboarding time by 25% and elevated productivity amongst new hires.
  • Centralized office supply purchases, reducing delays and improving departmental requests by 35%.
  • Developed a digital archiving system leading to a 50% reduction in document retrieval times company-wide.
  • Coordinated renovation projects, streamlining costs and enhancing workspace efficiency by 20%.
  • Oversaw HR processes for recruitment drives, contributing to a 15% increase in hiring efficiency.
Office Supervisor
Charlotte, North Carolina
Atrium Health
  • Guided office reorganization projects to improve departmental collaboration, decreasing inter-departmental request response times by 30%.
  • Implemented software tools that improved record-keeping accuracy by over 40%.
  • Analyzed office operation data, providing insights that led to a company-wide policy overhaul and increased efficiency.
  • Optimized the procurement process, decreasing office supply expenditure by 15% over the first year.
Administrative Coordinator
Mooresville, North Carolina
Lowe's Companies, Inc.
  • Supervised administrative support team, significantly improving workflow coordination and task completion rates.
  • Managed office supply orders, ensuring uninterrupted operations and achieving a 10% reduction in unnecessary purchases.
  • Assisted with the implementation of new facility management protocols, enhancing staff safety and compliance.
  • Developed training manuals used across multiple departments, resulting in better staff onboarding experiences.
Education
Master of Business Administration
Charlotte, North Carolina
University of North Carolina at Charlotte
Bachelor of Science in Business Administration
Columbia, South Carolina
University of South Carolina
Key Achievements
Reduced Onboarding Time by 25%
Implemented targeted training, resulting in faster onboarding across all departments while maintaining quality standards.
Increased Efficiency by 40%
Launched a successful initiative streamlining office operations, significantly cutting processing time by 40%.
Key Achievements
Saved 15% on Office Supplies
Skillfully negotiated vendor contracts saving 15%, thereby optimizing budget allocation for essential resources.
Boosted Inter-Departmental Communication
Facilitated a series of workshops resulting in a 30% improvement in communication effectiveness between departments.
Interests
Administrative Efficiency
Deeply interested in exploring ways to enhance administrative processes and drive organizational improvements.
Fitness and Wellness
Passionate about personal fitness and wellness, and its impact on overall well-being and productivity.
Travel and Cultures
Enjoy exploring different cultures through travel to gain diverse perspectives and broaden understanding.
Languages
English
(
Native
)
Spanish
(
Advanced
)
Certifications
Office Management & Supervisory Skills
Completed at the American Management Association focusing on enhancing supervisory and office management skills.
Data-Driven Decision Making
Offered by Coursera, this course deepened my understanding of data analysis for business operations improvements.

Business Administration Manager resume sample

When applying for this role, it’s essential to highlight your experience in project management and team leadership. Showcase your ability to streamline operations and improve processes, which can lead to enhanced productivity. If you have obtained certifications in business management or have completed relevant workshops, mention these to demonstrate commitment and expertise. Provide specific examples that illustrate how you increased efficiency or reduced costs in previous positions. Use the 'skill-action-result' format to clearly convey the impact of your contributions.

Mila Allen
Business Administration Manager
+1-(234)-555-1234
info@resumementor.com
San Francisco, California
Profile
Experienced Business Administration Manager with over 5 years in managerial roles, proficient in policy development and team leadership. Successfully improved operational efficiency by 30%, adept in data analysis and budgeting. Seeking to leverage skills in organizational goal-setting and administrative operations.
Employment History
Business Operations Manager
Mountain View, California
Google
  • Developed and implemented new operational procedures that reduced processing time by 25% within one year.
  • Managed a $5 million departmental budget with a cost-saving initiative that lowered expenses by 20%, contributing greatly to annual profit gains.
  • Facilitated cross-functional communication for a team of over 50, improving project completion rates by 15% through enhanced collaboration strategies.
  • Led a team of 15 administrative professionals, focusing on skill enhancement, resulting in a 95% employee satisfaction score in quarterly surveys.
  • Introduced a data-driven approach to performance monitoring, identifying key trends and improving decision accuracy by 35%.
  • Streamlined internal reporting processes which increased report delivery speed by 40% and improved data accuracy.
Administrative Manager
San Francisco, California
Salesforce
  • Oversaw daily operations for the administrative team, achieving a 99% on-time delivery of critical administrative tasks consistently.
  • Implemented a new project management software that enhanced productivity by 10%, enabling better task tracking and resource allocation.
  • Collaborated with senior leadership to align company objectives with departmental functions, optimizing resource use and achieving targets.
  • Coordinated budgeting and reporting processes for multiple departments, enhancing financial visibility and control across the organization.
  • Analyzed operational data to propose strategic changes, resulting in increased process efficiency and cost savings.
Senior Administrator
Menlo Park, California
Facebook
  • Assisted in developing a comprehensive communication strategy for inter-departmental projects, raising engagement scores by 20% overall.
  • Managed reporting tasks and performance monitoring, streamlining processes and improving presentation effectiveness for stakeholders.
  • Collaborated with IT to enhance data analytics tools, facilitating more informed decision-making processes across multiple departments.
  • Led monthly administrative workshops designed to improve team efficiency, praised for effectiveness by the executive leadership team.
Operations Coordinator
San Jose, California
Adobe Systems
  • Coordinated logistical aspects of projects, ensuring adherence to deadlines and ultimately raising project efficiency by 30%.
  • Supported senior management in long-term goal setting through rigorous data analysis, resulting in a strategic operational pivot.
  • Enhanced communication frameworks between operational teams, which led to quicker resolution times for departmental issues.
  • Acted as a key contact for administrative procedures, fostering a reliable and consistent flow of operations across the office.
Languages
English
(
Native
)
Spanish
(
Proficient
)
Key Achievements
Efficiency Enhancement Initiative
Led project resulting in a 30% process efficiency improvement through innovative operational strategies.
Budget Optimization
Managed $5 million budget and initiated cost-saving measures, increasing annual profits by 15%.
Team Leadership Award
Received company-wide recognition for leadership excellence, with team satisfaction exceeding 90% consistently.
Strategic Communication Implementation
Introduced new communication strategy improving departmental collaboration by 20%.
Skills
Education
Master of Business Administration
Stanford, California
Stanford University
Bachelor of Science in Business Administration
Berkeley, California
University of California, Berkeley
Certifications
Advanced Business Analytics
Course on data analysis and visualization provided by Wharton Online.
Leadership in Business
Coursera course focusing on organizational leadership and communication.
Interests
Organizational Development
Dedicated to creating effective, streamlined organizational processes that boost efficiency.
Sustainable Business Practices
Passionate about implementing eco-friendly strategies that improve business sustainability.
Technology Integration
Interested in integrating new technologies to improve business operations and outcomes comprehensively.

Office and Facilities Manager resume sample

When applying for this position, it's essential to showcase your experience in facilities management and office administration. Highlight any previous roles where you improved operational efficiency or reduced costs. If you have certifications in project management or facilities operations, mention these to demonstrate your expertise. Include specific examples of how you've successfully managed vendor relationships or implemented effective maintenance programs. Use the 'skill-action-result' approach to illustrate how your contributions have positively impacted workplace productivity and employee satisfaction.

Hazel Clark
Office and Facilities Manager
+1-(234)-555-1234
info@resumementor.com
Denver, Colorado
Summary
Proven Office and Facilities Manager with 10 years of experience streamlining operations and increasing efficiency by 25%. Skilled in vendor management and policy development. Passionate about fostering a productive work environment.
Experience
Office and Facilities Manager
Denver, Colorado
WeWork
  • Optimized office supply management process, resulting in a decrease of overall costs by 15% annually.
  • Implemented a workplace safety initiative that improved health compliance by 30% over the last year.
  • Negotiated new service contracts with vendors, leading to a 20% savings in annual service expenses.
  • Developed comprehensive office policies that increased employee satisfaction by streamlining communication channels.
  • Created a budgeting framework, resulting in a 10% improvement in financial efficiency within the first six months.
  • Organized quarterly office events, enhancing team dynamics and increasing employee engagement scores by 18%.
Facilities Coordinator
Denver, Colorado
CBRE
  • Coordinated maintenance schedules and reduced response times for repairs by 40% across all office locations.
  • Led a refurbishment project for office space, improving ergonomic access and increasing workspace satisfaction by 20%.
  • Managed relationships with over 10 vendors, successfully renegotiating contracts to cut costs by 15%.
  • Supported the onboarding process for new employees, reducing setup time by 30% through improved logistics.
  • Identified critical areas for facility upgrades, managing projects on-time and under budget, enhancing workplace safety.
Office Manager
Denver, Colorado
Regus
  • Maintained inventory of office supplies, leading to a 20% reduction in unnecessary purchases through efficient tracking.
  • Coordinated with IT department to improve equipment setup processes, cutting down employee downtime by 25%.
  • Supervised a team of 3 administrative staff, improving their efficiency through targeted training programs.
  • Implemented new scheduling system, resulting in a more effective use of meeting rooms and a 15% increase in availability.
  • Initiated a green office campaign, engaging employees and reducing paper use by 30% in the first year.
Administrative Coordinator
Denver, Colorado
Jones Lang LaSalle
  • Streamlined office operations with new process improvements, reducing administrative errors by 40% over a two-year period.
  • Assisted in budgeting and financial reporting, enhancing error-detection leading to a 20% increase in report accuracy.
  • Improved the visitor management system, increasing guest experience satisfaction scores by 15%.
  • Supported facilities management efforts by coordinating with contractors and decreasing project completion time by 25%.
Languages
English
(
Native
)
Spanish
(
Proficient
)
Key Achievements
Cost Optimization in Office Management
Implemented procedural changes that cut office supply costs by 20% annually company-wide.
Workplace Safety Excellence Award
Awarded by CBRE for achieving a 30% improvement in workplace health and safety compliance.
Employee Engagement Initiative
Successfully organized office programs that increased employee engagement scores by 18% over two years.
Vendor Contract Negotiation Success
Renegotiated service contracts, leading to an annual cost savings of 20% and improved vendor relations.
Skills
Education
Master of Business Administration
Boulder, Colorado
University of Colorado Boulder
Bachelor of Science in Business Administration
Denver, Colorado
University of Denver
Certifications
Certified Facility Manager (CFM)
Certification from the International Facility Management Association focusing on advanced facility management skills.
Project Management for Office Operations
Completed via Coursera, focused on effective project management specifically tailored for office settings.
Interests
Sustainable Office Practices
Passionate about reducing environmental impact through sustainable office management and green initiatives.
Community Volunteering
Regularly involved in local community service projects, supporting meaningful causes in the Denver area.
Outdoor Activities
Enjoy hiking, cycling, and exploring the scenic landscapes around Colorado, fostering a healthy work-life balance.

Office Systems Coordinator resume sample

As an applicant, it's important to showcase your ability to manage office technology and software. Highlight any experience with document management systems or project management tools. Emphasize your organizational skills and attention to detail. If you've completed training in software like Microsoft Office Suite or specific database management systems, include these details to demonstrate proficiency. Use real examples to illustrate your skills in process improvement or streamlining operations, focusing on the positive outcomes for your previous employers, using a clear 'skill-action-result' structure.

Isabella Adams
Office Systems Coordinator
+1-(234)-555-1234
info@resumementor.com
New York City, New York
Summary
Detail-oriented Office Systems Coordinator with 5 years of experience optimizing office operations and enhancing productivity through advanced office management systems. Proven success in improving efficiency by 30% using new software implementations.
Employment History
Office Operations Manager
New York City, NY
Google
  • Implemented advanced document management systems, optimizing filing efficiency by 40% and reducing retrieval time significantly.
  • Collaborated with the IT team to resolve complex system issues in under 2 hours, enhancing office workflow.
  • Developed new onboarding processes that improved employee integration speed by 25%, enhancing overall office productivity.
  • Coordinated seamless information flow, accurately maintaining 100% of documentation in real-time across departments.
  • Led bi-monthly workshops on office technologies that boosted staff proficiency by 35%, resulting in more independent problem-solving.
  • Oversaw inventory management, reducing supply shortfalls by 20% through improved forecast techniques.
Administrative Coordinator
Armonk, NY
IBM
  • Streamlined office communication systems, reducing internal email volume by 15% and response time by 10%.
  • Implemented software automation for scheduling, decreasing scheduling conflicts by 35% and improving meeting punctuality.
  • Trained 50+ employees on new office systems, increasing software utilization by 60% within the first three months.
  • Resolved IT-related issues within 24 hours on average, maintaining smooth office operations and high productivity.
  • Analyzed and updated office procedures, resulting in a 20% increase in operational efficiency and reduced bottlenecks.
Project Coordinator
New York City, NY
Microsoft
  • Successfully managed office-wide initiative resulting in a 25% decrease in paper usage and an increased reliance on digital processes.
  • Facilitated cross-department communication leading to a 30% decrease in project turnaround times and improved collaboration.
  • Implemented structured filing protocols, reducing document retrieval time by 20% and improving accuracy in data management.
  • Regularly coordinated with IT to enhance office systems, cutting downtime by 15% and improving employee satisfaction.
Administrative Assistant
New York City, NY
Amazon
  • Managed office supplies inventory, effectively reducing costs by 10% through strategic supplier negotiations.
  • Supported office management in implementing a new CRM, achieving a 15% increase in client satisfaction.
  • Organized monthly meetings, bringing about a 20% improvement in team communication and project alignment.
  • Collaborated on office procedures review, suggesting improvements that enhanced operational efficiency by 12%.
Languages
English
(
Native
)
Spanish
(
Proficient
)
Key Achievements
Efficiency Improvement Award
Awarded by previous employer for implementing systems that improved efficiency by 35% corporate-wide.
Top Performer
Recognized for surpassing project goals and enhancing team productivity by 25% at previous organizations.
Project Excellence
Achieved a 20% reduction in operational costs through strategic project coordination and resource management.
Innovation Leader
Led an initiative that reduced paper usage by 25% and increased digital tool adoption, saving significant resources.
Skills
Education
Master of Business Administration
New York City, NY
Columbia University
Bachelor of Business Administration
New York City, NY
New York University
Courses
Document Management and Digital Workflows
Completed certification with AIIM, focusing on optimizing office document management and digital workflows.
Advanced Microsoft Office Specialist
Earned certification from Microsoft, with training in advanced capabilities of Word, Excel, and PowerPoint.
Interests
Office Systems Optimization
Deep interest in enhancing productivity through innovative office systems and efficient operational strategies.
Digital Transformation
Passionate about integrating digital technologies to streamline office processes and improve efficiency.
Community Volunteering
Actively involved in community service, focusing on educational initiatives for underprivileged children.

Executive Support Manager resume sample

When applying for this role, it's important to showcase any prior experience in executive support or administrative management. Highlight your strong organizational and multitasking skills, as well as your ability to handle sensitive information with discretion. If you have taken courses in project management or leadership, mention these to establish your qualifications. Provide examples of how your proactive approach has improved team efficiency or streamlined processes, using a 'skill-action-result' format to illustrate your contributions effectively.

Chloe Martinez
Executive Support Manager
+1-(234)-555-1234
info@resumementor.com
Seattle, Washington
Summary
With over 5 years of experience, I excel at executive support using Microsoft Office Suite. Spearheaded a project that improved efficiency by 25%, driven to contribute to organizational success.
Experience
Executive Assistant to CEO
Seattle, WA
Amazon
  • Streamlined executive scheduling processes, reducing overlap conflicts by 30% while optimizing CEOs' availability for strategic meetings.
  • Managed travel arrangements for executive team, resulting in a 15% reduction in annual travel costs through structured logistics.
  • Led cross-departmental communication initiative, enhancing internal collaboration which increased employee engagement metrics by 20%.
  • Coordinated high-impact executive off-site events, securing venues and speakers that resulted in a 40% increase in attendee satisfaction.
  • Reorganized document storage systems, increasing access speed by 35% and reducing retrieval time for all C-suite documents.
  • Trained and mentored new administrative hires, leading to a 50% reduction in onboarding time and ensuring team cohesion.
Senior Executive Assistant
Redmond, WA
Microsoft
  • Implemented new meeting tracking system, improving scheduling efficiency and reducing missed meetings by 20%.
  • Developed comprehensive documentation processes, enhancing document accuracy by 15% and ensuring timely availability for meetings.
  • Coordinated diverse team-building initiatives, achieving a 30% increase in cross-departmental communication and collaboration.
  • Managed office supply inventories, ensuring cost-effective procurement strategies that resulted in a 10% budget reduction.
  • Executed research projects supporting key executive decisions, contributing to strategic planning and organizational effectiveness.
Project Coordinator
Seattle, WA
Starbucks
  • Assisted in the rollout of a major project, resulting in a 25% increase in productivity within participating departments.
  • Analyzed data to identify project bottlenecks, creating solutions that improved efficiency by 15% across project timelines.
  • Facilitated weekly project meetings, enhancing communication and alignment which led to successful project completion ahead of schedule.
  • Developed training materials for staff support, resulting in an 85% pass rate in first-time competency evaluations.
Administrative Coordinator
Seattle, WA
Boeing
  • Conceptualized and executed an office reorganization project, improving space utilization efficiency by 40%.
  • Monitored budgets and financial documentation, consistently achieving compliance and contributing to a 5% year-over-year cost saving.
  • Optimized document filing systems, resulting in enhanced retrieval speed and accuracy, reducing search times by 30%.
  • Handled all incoming inquiries, providing prompt and professional responses, which increased client satisfaction by 10%.
Languages
English
(
Native
)
Spanish
(
Proficient
)
Key Achievements
Optimized Scheduling System
Revamped scheduling system for executives, reducing appointment overlaps by 30% and improving strategic availability.
Cost-Effective Travel Solution Implementation
Led initiative that cut travel expenses by 15% through optimization of logistics and strategic planning.
Key Achievements
Cross-Department Communication Initiative
Developed and led a successful initiative that boosted internal collaboration and improved employee engagement by 20%.
Document Management Revamp
Overhauled document storage system, achieving a 35% increase in access speed, enhancing executive operational efficiency.
Key Skills
Education
Master of Business Administration
Seattle, WA
University of Washington
Bachelor of Science in Business Administration
Seattle, WA
Seattle University
Courses
Advanced Executive Assistant Masterclass
Top training course provided by Office Dynamics International for advanced executive support techniques.
Certification in Project Management Essentials
Course by Project Management Institute on effective project management fundamentals and tool usage.
Interests
Event Planning
Creates memorable events and off-site experiences, enhancing organizational culture and team engagement.
Industry Innovations
Keen interest in staying updated with latest technological advancements to drive business success and efficiency.
Travel
Enjoys exploring new locations, enriching travel coordination expertise while appreciating different cultures and styles.

Office Team Leader resume sample

When applying for this position, highlight your experience in leadership and team coordination. Emphasize your ability to manage workflows and ensure deadlines are met, showcasing your organizational skills. Include any training or workshops you've completed in leadership or team dynamics, detailing their impact. It's beneficial to provide specific examples of how you've motivated team members or resolved conflicts, demonstrating a positive influence on team morale. Use a 'situation-task-action-result' format to illustrate your contributions and the outcomes achieved.

Victoria Baker
Office Team Leader
+1-(234)-555-1234
info@resumementor.com
Seattle, Washington
Professional Summary
Driven Office Team Leader with over 10 years of experience, excelling in administrative leadership and efficiency. Proven track record in optimizing office performance and achieving a 30% increase in team productivity.
Work Experience
Office Manager
Seattle, Washington
Amazon
  • Led a team of 10 administrative professionals, boosting departmental productivity by 30% within two quarters through effective mentoring and workflow optimization.
  • Implemented cost-saving office operations strategies, resulting in a 15% reduction in overhead expenses by streamlining supply management.
  • Coordinated cross-departmental meetings and events, enhancing intra-office communications and project completion by 20%.
  • Developed comprehensive training programs for new hires that expedited onboarding by 25%, enhancing overall team performance quickly.
  • Acted as a central communication point for staff and management, ensuring smooth operations across departments and timely dissemination of critical updates.
  • Monitored office performance metrics, consistently exceeding management’s expectations, and received a commendation for outstanding leadership.
Administrative Supervisor
Seattle, Washington
Starbucks
  • Supervised a team of six, providing guidance and structured feedback, resulting in a 95% employee retention rate.
  • Revamped the filing and documentation system to digital formats, leading to a 50% reduction in retrieval time for important documents.
  • Successfully managed office budget allocations, resulting in financial efficiencies and promoting fiscal responsibility across the team.
  • Played a pivotal role in office renovation projects, coordinating efforts and ensuring project completion two weeks ahead of schedule.
  • Conducted regular performance evaluations, aided in crafting development plans that enhanced employee skills by an average of 20% year-over-year.
Administrative Coordinator
Redmond, Washington
Microsoft
  • Coordinated office workflow and administration, improving cross-functional team efficiency by 15% with optimized scheduling solutions.
  • Led an inventory management project that maintained supply levels, reducing shortages by 40% and improving cost-efficiencies.
  • Facilitated department communications by organizing weekly meetings and follow-ups, improving information accessibility by 20%.
  • Enhanced security measures for sensitive documents, maintaining an impeccable record for compliance and reducing potential data breaches.
Office Assistant
Seattle, Washington
Boeing
  • Maintained office areas, leading to a 100% compliance score in company audits for office cleanliness and organization.
  • Assisted in planning and executing company events, which improved employee engagement scores by 25%.
  • Managed confidential information with a high level of discretion, earning recognition for ensuring information safety and trustworthiness.
  • Supported administrative tasks, contributing to a 20% increase in overall department productivity by adopting new office tools.
Languages
English
(
Native
)
Spanish
(
Advanced
)
Key Achievements
Award for Excellence in Leadership
Recognized for inspiring a department-wide efficiency increase of 30% through improved leadership strategies.
Office Optimization Project Success
Successfully led a project to streamline office processes, reducing operational costs by 15% within six months.
Commendation for Project Management Leadership
Received special commendation for leading a renovation project, completing it ahead of schedule and under budget.
Employee Retention Achievement
Maintained a high employee retention rate of 95%, through effective management and staff development practices.
Key Skills
Education
Bachelor of Business Administration
Seattle, Washington
University of Washington
Master of Business Administration
Seattle, Washington
Seattle University
Certifications
Project Management Professional Certification
Provided by the Project Management Institute, focusing on advanced project management skills and methodologies.
Advanced Microsoft Excel Course
Offered by Coursera, this course taught in-depth Excel techniques and analytics for office efficiency.
Interests
Improving Office Efficiency
I am passionate about implementing innovative processes that enhance productivity and create a dynamic work environment.
Team Building
Enthusiastic about fostering a positive workplace culture that encourages professional growth and collaboration among team members.
Community Volunteering
Actively engage in local community service projects, emphasizing the value of giving back and building community ties.

Corporate Office Manager resume sample

As you prepare your cover letter, focus on your organizational skills and experience managing office operations. Highlight your ability to develop and implement efficient processes that improve productivity. Mention any budget management experience and your proficiency in software tools such as Microsoft Office or project management applications. Use concrete examples to demonstrate how your leadership contributed to team success or cost savings. Show how your ability to build relationships with vendors and clients has enhanced company performance. Always tie your skills to measurable achievements for maximum impact.

Ella White
Corporate Office Manager
+1-(234)-555-1234
info@resumementor.com
Philadelphia, Pennsylvania
Profile
Dedicated Corporate Office Manager with over 7 years of experience in managing office operations and enhancing productivity. Proficient in Microsoft Office Suite and office management tools. Successfully reduced office costs by 30% by optimizing resources.
Employment History
Corporate Office Manager
Philadelphia, Pennsylvania
PricewaterhouseCoopers
  • Led a team of 10 administrative staff, resulting in a 20% increase in team efficiency by introducing new project management tools.
  • Implemented cost-saving strategies that reduced the office supply budget by 30% over two years.
  • Coordinated over 50 company events annually, boosting employee engagement and satisfaction rates by 15%.
  • Streamlined the onboarding process for new employees, reducing the time required by 25% through enhanced software integration.
  • Managed external vendor relationships, negotiating contracts that saved the company $50,000 annually.
  • Conducted regular office audits, maintaining a 95% compliance rate with internal standards and safety protocols.
Office Operations Manager
Philadelphia, Pennsylvania
Deloitte
  • Supervised daily office activities, which led to a 35% improvement in workplace productivity.
  • Optimized the use of office space to accommodate a growing workforce, increasing capacity by 10%.
  • Reduced operating expenses by 20% through effective budget management and procurement strategies.
  • Developed and implemented comprehensive office policies that enhanced workflow efficiency.
  • Organized training sessions that improved employee performance by 25% through targeted skill enhancement.
Administrative Services Manager
Philadelphia, Pennsylvania
KPMG
  • Managed a budget of $500,000 annually, achieving a zero variance in projected and actual costs.
  • Created a centralized filing system which reduced document retrieval time by 40%.
  • Facilitated inter-departmental communication that enhanced collaboration and reduced project turnaround time by 15%.
  • Coordinated the implementation of new software systems, increasing overall productivity by 20%.
Office Coordinator
Philadelphia, Pennsylvania
Ernst & Young
  • Enhanced the scheduling process for over 100 client meetings, improving efficiency by 30%.
  • Streamlined administrative operations, reducing redundancies and cutting response times by 20%.
  • Collaborated with the finance team to track and reconcile discrepancies, maintaining 100% accuracy.
  • Developed a resource management plan that improved cost efficiency by 15%.
Languages
English
(
Native
)
Spanish
(
Advanced
)
Key Achievements
Cost Reduction Achievement
Achieved a 30% reduction in office supply costs through strategic procurement planning at PricewaterhouseCoopers.
Event Coordination Success
Organized over 50 successful events annually at Deloitte, improving employee engagement and satisfaction rates by 15%.
Operational Efficiency Enhancement
Streamlined the onboarding process at KPMG, decreasing the time required by 25% and increasing new hire satisfaction.
Budget Management Excellence
Managed a $500,000 budget at KPMG, achieving a zero variance between projected and actual costs.
Skills
Education
Master of Business Administration
Philadelphia, Pennsylvania
University of Pennsylvania, Wharton School
Bachelor of Science in Business Administration
Villanova, Pennsylvania
Villanova University
Courses
Certified Corporate Office Management Professional
Gained certification from the International Association of Administrative Professionals to improve office management skills.
Advanced Vendor Management
Completed a course through Coursera focusing on optimizing vendor relationships and contract negotiations.
Interests
Office Management Innovations
I am passionate about leveraging the latest technologies and strategies to optimize office management and boost efficiency.
Community Volunteering
Engaging in community volunteering projects to contribute to social causes and help others.
Organizational Leadership
Fascinated by developing leadership skills to better manage teams and improve workplace productivity.

Head of Office Management resume sample

When applying for this leadership role, it’s essential to showcase your experience in strategic planning and team management. Highlight your ability to optimize workflows and improve office efficiency. Include any relevant certifications like 'Project Management Professional' or 'Lean Six Sigma' to demonstrate your commitment to excellence. Use real-life examples showcasing how your initiatives led to cost savings or improved team morale. Follow the 'skill-action-result' format to clearly illustrate the impact of your contributions on previous organizations, making your application more compelling.

Ella Green
Head of Office Management
+1-(234)-555-1234
info@resumementor.com
Charlotte, North Carolina
Profile
With over 10 years of experience in office management, I excel in optimizing operations and nurturing top-tier talent. Adept in leading teams and managing multimillion-dollar budgets, I've transformed workspaces to boost productivity by 30%. Excited to drive excellence in a leadership capacity.
Key Skills
Employment History
Office Operations Director
Charlotte, NC
Bank of America
  • Spearheaded a facility overhaul project that enhanced workplace efficiency by 25% through strategic vendor and space management.
  • Developed and implemented new office policies that reduced operational costs by 15% without compromising on quality.
  • Led a team of 10 to execute seamless onboarding for over 300 new employees, earning a 95% satisfaction rate on integration surveys.
  • Managed a $2M annual budget, consistently achieving under-budget results by 10% through effective cost controls.
  • Cultivated a culture of safety, achieving a 50% reduction in workplace incidents by reinforcing current health and safety protocols.
  • Collaborated with IT to modernize office technology, resulting in a 40% increase in task automation and efficiency.
Facilities Manager
Charlotte, NC
Wells Fargo
  • Directed a team of 8 in maintaining office space for 500 employees, improving employee productivity by 20% through environment optimization.
  • Implemented an innovative vendor management system that reduced procurement time by 30% and costs by 12%.
  • Conducted safety audits and enforced compliance, leading to a 95% compliance score from industry regulators.
  • Negotiated vendor contracts that improved service levels while decreasing expenditure by $250,000 annually.
  • Pioneered environmental sustainability practices in office operations, achieving a 50% reduction in waste.
Senior Office Manager
Charlotte, NC
Duke Energy
  • Improved operational efficiencies by 20% by introducing standardized processes and a streamlined communication flow.
  • Supervised office refurbishment projects within a $1 million budget, resulting in an upgraded, user-friendly space.
  • Initiated supply chain enhancements that resulted in a 15% reduction in inventory carrying costs.
  • Designed a mentoring program that increased internal promotions by 25%, enhancing team leadership capabilities.
Office Manager
Charlotte, NC
Nucor
  • Managed day-to-day office operations for a 300-person facility, achieving high employee satisfaction and operational integrity.
  • Coordinated logistics for all office events, improving participant engagement rates by 40% through strategic planning.
  • Monitored office supply channels and negotiated with suppliers to secure better terms, reducing costs by 10%.
  • Led the implementation of a new office software suite, improving team communication and task tracking efficiency.
Education
Master of Business Administration
Charlotte, NC
University of North Carolina at Charlotte
Bachelor of Science in Business Administration
Clemson, SC
Clemson University
Key Achievements
Office Efficiency Overhaul
Led a transformative project that increased team productivity by 30% and reduced costs by 20%.
Successful Vendor Contract Negotiations
Negotiated contracts that collectively saved $300,000 while enhancing the quality of services.
Key Achievements
Safety Compliance Improvement
Implemented practices that resulted in reducing incidents by 50% and achieving 95% compliance ratings.
Environmental Responsibility Efforts
Achieved a 50% reduction in office waste through innovative sustainability practices.
Interests
Sustainable Office Practices
Devoted to discovering innovative methods to incorporate sustainability into office environments.
Community Engagement
Enthusiastic about participating in local events to bolster community ties and networking opportunities.
Technology in Workplace
Interested in leveraging new technologies to improve workplace efficiency and employee satisfaction.
Languages
English
(
Native
)
Spanish
(
Proficient
)
Certifications
Project Management Professional (PMP)
Certification from the Project Management Institute focusing on leadership in managing office projects.
Certified Facility Manager (CFM)
A credential by IFMA that emphasizes strategic facility and project management techniques.

Office Compliance Manager resume sample

When applying for this role, emphasize your experience with regulatory compliance, particularly in understanding local, state, and federal laws. Highlight your ability to conduct audits and assessments effectively to ensure adherence to regulations. If you have certifications in risk management or compliance, mention these to showcase your expertise. Use examples of how you implemented compliance programs or improved processes, and use the 'skill-action-result' approach to demonstrate the positive outcomes of your work. This will strengthen your application and present you as a valuable candidate.

Mia Williams
Office Compliance Manager
+1-(234)-555-1234
info@resumementor.com
Houston, Texas
Summary
I am a committed Office Compliance Manager with over 5 years of experience. Expertise includes compliance audits and regulatory standards implementation. Notable achievement includes reducing non-compliance incidents by 30% at a previous employer. Skilled in policy development and regulatory monitoring.
Employment History
Compliance Manager
Houston, Texas
Phillips 66
  • Developed and implemented new compliance policies, leading to a 20% increase in adherence across departments.
  • Conducted monthly auditing processes, identifying key areas for improvement, resulting in a 15% reduction in non-compliance incidents.
  • Monitored changes in industry regulations, ensuring timely update of internal policies, enhancing operational efficiency.
  • Led cross-departmental training initiatives, fostering a culture of compliance and increasing employee compliance awareness scores by 40%.
  • Prepared comprehensive compliance reports for senior management, critically assessing audit outcomes and presenting actionable insights.
  • Managed compliance-related inquiries with a turnaround time of 48 hours, maintaining consistent stakeholder satisfaction.
Senior Compliance Analyst
Houston, Texas
ExxonMobil
  • Spearheaded regulatory audits enhancing company compliance posture, reducing regulatory fines by 25%.
  • Collaborated with legal teams to align company policies with updated regulations, ensuring full compliance within six months.
  • Initiated company-wide workshops on compliance norms, enhancing team expertise and reducing policy breaches by 10%.
  • Developed system for real-time compliance monitoring, facilitating timely detection of deviations and improving reporting accuracy.
  • Prepared and presented monthly compliance metrics, providing detailed insights to executive leadership for strategic decision-making.
Compliance Analyst
Houston, Texas
Shell
  • Assessed compliance risks across various departments, minimizing potential fines and improving regulatory adherence by 15%.
  • Implemented corrective actions based on audit findings, leading to a 10% increase in compliance rates company-wide.
  • Facilitated training programs on compliance and ethical behavior, increasing employee compliance knowledge by 25%.
  • Coordinated with department heads to integrate compliance practices into daily operations effectively, resulting in higher process efficiency.
Risk and Compliance Officer
Houston, Texas
ConocoPhillips
  • Conducted risk assessments, identifying critical non-compliance areas, thereby enhancing regulatory adherence by 20%.
  • Worked closely with external auditors to prepare for annual audits, streamlining operations and improving outcomes.
  • Created detailed compliance reports for stakeholders, ensuring transparency and informed decision-making.
  • Introduced a compliance checklist for routine monitoring, reducing potential risk exposure by 18%.
Languages
English
(
Native
)
Spanish
(
Advanced
)
Key Achievements
Reduced Compliance Incidents
Implemented compliance initiatives that resulted in a 30% reduction in violations at Phillips 66.
Compliance Training Program
Developed an employee training program that improved compliance awareness scores by 40% at ExxonMobil.
Key Achievements
Audit Optimization
Led efforts that enhanced audit preparation and outcomes, reducing audit findings by 25% at Shell.
Regulatory Fine Reduction
Successfully reduced regulatory fines by 25% through improved compliance auditing at ExxonMobil.
Skills
Education
Bachelor's Degree in Business Administration
Houston, Texas
University of Houston
Master's Degree in Finance
Houston, Texas
Rice University
Courses
Certified Compliance and Ethics Professional (CCEP)
Completed certification in compliance and ethics from the Society of Corporate Compliance and Ethics.
Risk Management Professional Certification
Acquired risk management skills through Project Management Institute's renowned certification course.
Interests
Compliance Framework Innovation
Enjoy developing creative and forward-thinking compliance frameworks to ensure industry standards are met at all operational levels.
Industry Trends Analysis
Keen interest in staying updated on industry trends and innovations to anticipate regulatory changes.
Community Volunteering
Active volunteer, passionate about contributing to community development through organized initiatives.

The success of the office rests firmly on your shoulders. When things are going well, you’re the professional working tirelessly behind-the-scenes to make it happen. When things go wrong, you’re the person who has to step in and deal with crisis management.

As a savvy office manager, you need to wear many different hats. From admin support and supervising your staff to budget and facilities management, you quite literally do it all. But how can you convince a recruiter you have what it takes to succeed?

Sugaring your diverse skill set on your resume is never easy. As if that wasn’t enough to manage, you also need to tailor your resume for the position, get past the applicant tracking system (ATS), and show that you can achieve hard-hitting, tangible results.

Not sure where to start? You’ve come to the right place. In this guide, we’ll take a look at everything you need to know about writing an interview-winning office manager resume.

Key takeaways

  • Highlight your leadership abilities, administrative expertise, and proficiency with office management software to demonstrate your ability to oversee the smooth running of an office.
  • Tailor your resume to match the specific office manager role by using keywords from the job description, guaranteeing you meet the employer’s exact needs and expectations.
  • Quantify your achievements where possible to show the tangible impact you’ve made.
  • Use a reverse-chronological resume format to clearly detail your most recent accomplishments and positions, which recruiters typically prefer.
  • Include any relevant certifications, such as the Certified Administrative Professional (CAP) or office management training, to bolster your qualifications and prove your dedication to the field.
  • Ensure your work experience section displays specific accomplishments that demonstrate your ability to drive results and use bullet points to highlight key achievements.

How to use this office manager resume guide

Before we get started, let’s have a quick chat about this guide. We’ve shared a ton of advice on how to create an office manager resume including adaptable examples. But how can you make sure that you get the most out of this resume writing guide?

Check out our tips below to help you get started:

  • Learn the fundamentals by understanding the key sections and must-have skills for an excellent office manager resume.
  • Get a quick overview by reviewing essential takeaways to craft a compelling resume.
  • Follow our step-by-step guide to illustrate your administrative expertise, team leadership, and organizational skills.
  • Use our resume builder to easily format your resume with a drag-and-drop tool including all critical sections.
  • See real resume examples to learn from professionals who successfully showcase their office management skills.
  • Apply expert tips to ensure your resume is polished, professional, and optimized for applicant tracking systems (ATS).
  • Leverage trusted resources like job boards such as Indeed, Glassdoor, and LinkedIn for industry-specific guidance.
  • Focus on your leadership skills and style. Don’t be afraid to use the STAR method when sharing your past achievements.
  • Mention the software you’re proficient in—for example, Xero, Monday, Slack and Zoom.
  • Keep your resume updated by regularly adding new certifications, efficiency improvements, and process optimizations.
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What to focus on when writing your office manager resume

Recruiters aren’t simply looking for office managers who can lead staff—although that’s a large part of your job. They also want to know that you can deal with the admin, keep track of the budget, and deal with any potential HR issues. It’s a tall order.

When writing your office manager resume, focus on specific achievements, office management software proficiency, and leadership examples. It’s not about just ticking the right boxes—your goal is to highlight the value you bring to the business.

Let’s take a look at the main angles you want to take here:

Specific (and tangible) achievements

Your achievements speak for themselves. Whether you’ve effectively managed budgets, have a stellar staff retention rate, or increased productivity—these attributes will make you shine.

Don’t be afraid to brag about these resume accomplishments. They’ll set you apart from the crowd and make the hiring manager think twice about your application. Wherever possible, add solid metrics—such as statistics and numbers—to show the influence your work has had.

PRO TIP

Always think about the bottom line. Clear statistics that detail your impact make a big impression on the hiring manager. Include this in your summary or work experience section.

Let’s take a look at an example:

“Proven ability to reduce office expenses by 20% through budget optimization and dynamic vendor negotiations.”

Software proficiency

Modern professionals need to be computer literate. But office managers have to take things one step further. To excel in this role, you’ll need to have experience using office management software. Include the software you can use in the skills section of your resume.

Once you’ve done that, mention the software or tools in your work experience section. When bullet-pointing your achievements, weave the names of the software into the text and add some much-needed context to them.

Want to know which tools and software to include?

Check the job announcement and see if the recruiter has listed any “must-haves” there.

Here are some of the most in-demand manager software:

Leadership examples

Office managers need to inspire the workforce. It’s your job to make sure that everyone understands their duties, stays on track, and hits their targets. That can be a tricky task. However, each manager has their own way of motivating the rest of the team.

Use your office manager resume as a chance to show off your leadership skills. Include anecdotes of any challenges you’ve faced and, ultimately, how you overcame them.

STAR method

Use the this method when sharing examples of your leadership skills.

Let’s break that down:

  • Situation: Brief overview of the challenge or circumstance.
  • Task: Explain the specific goal or responsibility you needed to accomplish.
  • Action: Describe the steps you took to address the situation.
  • Result: The outcome of your actions, including measurable achievements.

Here’s an example:

“Faced with inefficiencies due to outdated processes and lack of team coordination, I took the initiative to streamline office operations and improve productivity. I led a team of 10 administrative staff, implemented workflow automation tools, and introduced a new task delegation system to enhance efficiency. As a result, team productivity increased by 30%, processing errors decreased by 20%, and overall office operations became more organized and effective.”

Simple and professional layout

Focus on the above approaches when writing your resume. But also pay close attention to the resume layout. Your document needs to be easy to read and skimmable.

If it’s hard for the reader to get the information they need, they’ll toss your resume on the trash pile. Choose a simple design that effortlessly highlights your biggest brags. Also include bullet points wherever you can.

Now you understand why the layout matters, let’s look into the right format.

How to choose the right resume format

The resume format simply means the structure of the document. There are three main options here: reverse-chronological, functional, and combination format.

If you’ve had a straightforward career, we recommend the reverse-chronological format. This starts with your most recent experience at the top of the page and works back in time. It’s what recruiters expect to see, and so it works best in most scenarios.

Of course, there are exceptions to this rule. If you have no direct work experience in the industry but have still worked as a manager, try a functional format. This approach groups your experiences by skills.

What resume format should I use?

For most office managers, a reverse-chronological order works best.

Should I include a headshot on my retail resume?

No. Office managers don’t need to attach a headshot as part of their resume.

How should you save your resume file?

You should always save your resume as a PDF. Word Doc can be edited or changed after you’ve submitted it.

Bonus: PDFs look professional and you can be certain the formatting won’t change.

How large should your resume margins be?

Don’t underestimate the power of white space. Resume margins should be between 0.5 to 1 inch.

How much does the resume font matter?

Tempted to get creative with your resume font? It’s not worth the hassle.

Choose an accessible font for the hiring manager. Sans-serif fonts, like Arial and Rubik, are always a safe option.

Can I make a resume using Word?

While you can design your own resume using Word, it may not look very professional. It can be extremely fiddly to get right, too.

Luckily, our drag-and-drop resume builder is the answer. We have a wide range of resume templates to help you along the way.

You already know the basics—shall we get down to it? Let’s take a look at your header first.

What to include in your resume header

Your resume header sits at the top of the document. It’s like a business card because it displays your basic details. Make sure that this is prominent and clear.

Here’s what to include:

  • Your name: Write your first and last name.
  • Job title: Next, list the job title for the role you’re going for. Here, that’ll be “Office Manager.”
  • Contact details: Make sure the hiring manager can contact you. Add your professional email address and a phone number you use regularly.
  • Location: You don’t need to share your full address, just your general location (i.e. city and state).

MICHAEL SMITH
OFFICE MANAGER
+1 (555) 987-65XX
michael.smith@email.com
Chicago, IL

How to write a resume summary

Ready to talk about what makes you an ace office manager? Save it for your resume summary.

This short statement is usually the first thing that the hiring manager will read. You need to make it count. It’s not just about filling space—every word needs to add value.

Consider what your Unique Selling Proposition (USP) is. What is it that makes you better than other candidates? What do you have that they likely lack?

PRO TIP

Get creative with your words. Adopting direct, persuasive language is a sure-fire way to grab the reader’s attention. Resume action words can make your summary more impactful.

Don’t know where to start? Here are some key points you may want to include in your office manager resume summary:

  • How long you’ve worked as an office manager.
  • Your managerial style and how you motivate staff.
  • Your staff retention rate and budgeting accolades.
  • Any awards or training you have under your belt.

Check the job advert before you write this statement. Aligning your summary with the company’s needs is a speedy way to get ahead of the competition.

Office Manager Resume Summary
Accomplished office manager with over 7 years of experience leading teams and optimizing office operations. Achieved a 95% staff retention rate by focusing on professional development and offering ongoing training opportunities. Recognized with the Outstanding Leadership Award for exceptional performance in team management and process improvements.

Focusing on the staff retention rate and an admirable award makes this resume summary stand out. The hiring manager can quickly see what a talented candidate the professional is.

How to write a quantifiable resume experience section

Listing your work experience on your resume is a must. But why stop there? This is the resume section where your past achievements can truly shine. Quantifying your accomplishments lets the hiring manager know what they can expect of you in the future.

Wondering how far back to go on your resume? We recommend no further than 10-15 years. While you may have worked in offices for longer than that, putting a ton of work experience on your resume can lead to problems, such as age discrimination.

For each position, write down the company name, location, your title, and the dates you were employed. Next, slide in some bullet points that cover your top accomplishments in the role.

Here’s an example:

Work Experience
Office Manager
Microsoft Corporation
Redmond, WA
Led office operations for a fast-paced corporate environment, overseeing administrative staff, budgeting, and workflow optimization.
  • Managed a team of 12 administrative staff, increasing efficiency by 30% through process automation and workflow improvements.
  • Reduced office expenses by 20% by renegotiating vendor contracts and implementing cost-saving initiatives.
  • Implemented a new onboarding and training program, improving employee retention by 25% over two years.
  • Oversaw an annual budget of $750K, ensuring financial efficiency and cost control without compromising operational quality.
  • Led the transition to a cloud-based document management system, cutting paper usage by 40% and enhancing collaboration.

With plenty of hard-hitting statistics and numbers, the above work experience section is a real winner. Whenever you can feature solid facts—do it.

Office manager resume work experience samples

Writing an interview-winning resume is all about focusing on your professional strengths. Unsurprisingly, you have several approaches to choose from.

Let’s take a look:

Budget focused

Are you a master at cutting costs? If you’ve lowered overheads for a company, that’s sure to dazzle the hiring manager. Be clear about how and where you managed to cut back.

Work Experience
Office Manager
Google LLC
Mountain View, CA
Spearheaded cost-saving initiatives and operational efficiencies to reduce overhead while maintaining high workplace productivity.
  • Cut office overhead costs by 25% by renegotiating supplier contracts, implementing bulk purchasing, and optimizing vendor management.
  • Reduced utility expenses by 30% through energy-efficient office upgrades and enforcing a hybrid work schedule.
  • Streamlined procurement processes, decreasing supply waste by 40% and improving budget forecasting accuracy.
  • Implemented a digital record-keeping system, reducing paper expenses by 50% and improving document retrieval efficiency.
  • Optimized office space utilization, leading to a 20% reduction in real estate costs while maintaining employee productivity.

Leadership focused

Office managers have to be natural-born leaders. What makes you an amazing manager? Seize the opportunity to talk about your motivational approaches and techniques.

Work Experience
Office Manager
Amazon Inc.
Seattle, WA
Led office operations and administrative teams to improve efficiency, reduce costs, and foster a positive workplace culture.
  • Managed and mentored a team of 15 administrative professionals, increasing productivity by 35 percent through leadership training and clear performance benchmarks.
  • Improved employee retention by 30 percent by implementing professional development programs and a recognition system for top performers.
  • Led a company-wide office restructuring project, optimizing workflow efficiency and reducing operational bottlenecks.
  • Developed and enforced new policies that streamlined office communication, cutting internal response times by 40 percent.
  • Spearheaded the adoption of project management software, enhancing team collaboration and reducing missed deadlines by 25 percent.

Innovation focused

Do you have what it takes to shake up an office? If you’re in the business of saving failing departments, let the hiring manager know about it. Highlight your past wins here.

Work Experience
Office Manager
Tesla Inc.
Palo Alto, CA
Revitalized struggling office departments by introducing innovative processes, technology solutions, and operational improvements.
  • Restructured underperforming administrative teams, leading a turnaround that increased efficiency by 50 percent within one year.
  • Developed and deployed an automated workflow system that reduced task completion times by 40 percent and eliminated bottlenecks in key business operations.
  • Identified and resolved gaps in interdepartmental communication by implementing a centralized digital platform, cutting miscommunication errors by 60 percent.
  • Introduced a data-driven approach to office resource management, lowering operational costs by 30 percent while improving service delivery.
  • Revamped outdated training and onboarding programs, reducing new hire ramp-up time by 25 percent and increasing employee satisfaction scores.

Listing your skills on your resume

Knowing what skills to put on a resume is an art. Don’t just whack random skills onto the page and hope for the best. Instead, you’ll want to use a more targeted approach.

Return to the job announcement and take a peek at the core criteria. Chances are, you’ll find a bunch of “must-have” skills there to insert in this section.

Repeat the recruiter

Use the same language as the recruiter. When adding skills to your resume, match the wording from the advert—so long as it applies—and use it verbatim.

This approach is not only quick for grabbing attention but can also boost your ATS ranking.

Office managers need a selection of hard and soft skills. Hard skills are technical and apply directly to the job itself. Soft skills are more like traits that help you get the job done.

Here’s an example of a good skills section:

Skills
Office Administration
Budget Management
Process Improvement
Vendor Negotiation
Project Management
Payroll and HR Management
Leadership and Team Management
Problem-Solving
Communication and Interpersonal Skills
Conflict Resolution
Adaptability and Time Management
Data Analysis and Reporting


Best hard skills to feature on your office manager resume

It’s likely that you have a diverse selection of hard skills. These are the technical skills and know-how you use every day when working as an office manager.

Think about the most in-demand resume competencies first. Include talents like knowing how to use certain software, accounting, and HR best practices.

Technical Skills
Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
QuickBooks and Accounting Software
HRIS Systems (ADP, BambooHR, Workday)
Payroll Processing and Benefits Administration
Financial Reporting and Budgeting
CRM Software (Salesforce, HubSpot)
Project Management Tools (Asana, Trello, Monday)
Vendor and Procurement Management
Document Management Systems (SharePoint, Google Workspace, Dropbox)
HR Compliance and Employment Law Knowledge
Data Entry and Database Management
Scheduling and Calendar Management

Best soft skills to feature on your office manager resume

Of course, you shouldn’t overlook soft skills—these are the interpersonal traits that allow you to work well with others. Examples include communication, time management, and organization.

Consider your personal work style and the skills you need to make things happen.

Soft Skills
Leadership and Team Management
Communication and Interpersonal Skills
Problem-Solving and Critical Thinking
Conflict Resolution and Mediation
Adaptability and Resilience
Time Management and Prioritization
Emotional Intelligence and Empathy
Decision-Making Under Pressure
Attention to Detail and Organizational Skills
Collaboration and Teamwork
Negotiation and Persuasion
Customer Service and Client Relations

Education on resume

Every office manager needs some form of education on their resume, and you’re no different. Once again, you’ll need to use the reverse chronological order here.

Check the job announcement and see whether the recruiter has listed a degree as part of the core criteria first. You don’t need a degree for every managerial position. It depends largely on the industry you’re in as well as the specific company and the role. However, if you have one, showing it off is always a good move and can set you apart from the crowd.

Don’t have a degree? There are other ways to elevate your resume. For example, you can demonstrate your strong leadership skills, industry knowledge, and a track record of successful management. Think of ways that you might compensate here.

There are two types of education to cover:

1. Formal education

You can add your college degree or high school education in this section. Your GPA can strengthen your case but don’t provide it if it’s below 3.5.

2. Training and certificates

If you’ve gained any professional certifications in office management, place them front and center. This extra training shows that you’re committed to your chosen career path.

Prime examples include the Certified Administrative Professional (CAP) and Office Management Certification (OMC) certificates. List them clearly in your education section.

Here’s how that may look:

Education
Certified Administrative Professional (CAP)
International Association of Administrative Professionals (IAAP)
  • Obtained certification demonstrating advanced skills in office management, communication, and technology.
  • Completed training in office operations, leadership, and HR best practices.
Bachelor of Science in Business Administration
University of California, Berkeley
Berkeley, CA
GPA
3.8
/
4.0
  • Focused on organizational behavior, project management, and business operations.
  • Completed coursework in office management, HR principles, and accounting fundamentals.

Extra sections to include in your office manager resume

You’ve filled out the main resume sections—what should you do next? If you have space to spare, there are some additional sections you can add. Let’s check them out.

Language section

If you speak a second language, or even more than one, including a language section is a great idea. Don’t forget to note the proficiency level for each of the languages you speak.

Languages
Spanish
Fluent
French
Conversational
German
Basic

Hobbies and interests section

What do you do when you’re not in the office? Talk about it by putting some hobbies on your resume. Showcase your main interests outside of work, but make sure they strengthen your case. Think about pastimes that make you a better people-person and manager.

Hobbies & Interests
Party Planning
Tennis
Soccer Coaching

Volunteer work section

Want to bolster your work experience? Creating a volunteer work section could be the answer. This looks similar to a standard work experience section, but with volunteer positions instead.

Volunteer Experience
Event Coordinator
Nonprofit Organization for Community Outreach
San Francisco, CA
Responsible for overseeing event planning and execution, managing volunteers, and ensuring the smooth operation of community outreach programs.
  • Coordinated logistics for fundraising events, including venue selection, catering, and team management.
  • Worked with vendors to secure necessary supplies and services for successful event execution.
  • Increased event attendance by 30% through effective outreach and promotion.
Administrative Assistant
Local Animal Shelter
Oakland, CA
Provided administrative support to ensure the efficient operation of the shelter, helping to manage both staff and volunteer schedules.
  • Managed schedules for staff and volunteers, ensuring smooth daily operations.
  • Handled incoming calls, directed inquiries, and scheduled appointments for pet adoptions.
  • Assisted with filing and document management, improving office organization.

PRO TIP

Looking for a snappy way to make your resume stand out? Use a streamlined template that’s easy for the hiring manager to read. Remember to keep things clear and concise!

Conclusion

Landing your next office manager job doesn't have to be a chore. Use the advice and examples we’ve shared in this guide to get started. When you’re ready to start creating yours, our resume builder tool makes the process quick and easy.

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