PDF vs Word Resume: Which Format Should You Choose?

You’ve worked hard to create the perfect resume. There’s just one thing left to do: export or save it. But which file format should you choose? In the battle of the PDF vs. Word resume, which one will win?

In the following guide, we’ll be looking at which resume format is better, how you can get past ATS software, and how to give yourself the best chance of success.

If you want to know whether to use a PDF or Word resume for a job application, you’ve come to the right place. Read our complete guide where we weigh the pros and cons.

Want to check your old resume before sending it off? Upload it here and see how it holds up!

Why does resume format matter?

First things first, let’s talk about why your resume submission format matters. When you’re applying for jobs, there are many things to think about, but you shouldn’t ignore this hot topic.

Hiring managers expect to see a particular resume format—usually PDF—when reviewing applications. Should you stray from the standard, it could impact your chances of job-search success.

Additionally, we’ll cover how using the wrong resume format can be a dangerous game. You might find that submitting the wrong type of file hinders the job application process.

With that in mind, let’s take a look at PDF vs. Word resume formats below.  

PDF resumes

You already know the acronym, but do you know what it stands for? PDF stands for Portable Document Format. This file type presents your professional experience, skills, and qualifications in a polished and visually appealing manner. Additionally, these cannot be easily edited by people who receive them.

Of course, there are some disadvantages to using a PDF file. Let’s take a look below.

Now, let’s take a look at what you can expect from Word resume formats.

Word resumes

A Word Document is an editable text file. While there are many ways that you can format this document—for example with bullet points and tables—the structure can change depending on the device it’s opened on. That issue may mean that your resume doesn’t always look exactly as you planned.

There are many disadvantages to using a Word resume format. Let’s explore the main ones.

TL;DR: Most of the time, PDF resume formats are far superior to Word documents. However, there are specific times when you should use each as we explore in the next section.

When to use a PDF resume

99% of the time, you should use a PDF resume format rather than a Word document. If you’re applying directly to a human, i.e. via an email, a submission portal, or on a website, you should use this kind of file.

Choosing to use a PDF is especially important when you’re applying via an online job portal. These portals often use Applicant Tracking Systems (ATS). These systems are more compatible with PDF files than they are with other formats.

When to use a Word resume

You shouldn’t submit a Word resume unless the job advert asks you to do so. Most of the time, employers and hiring managers expect you to submit a PDF file. However, on rare occasions, you may find that the original posting asks for a Word document that can be edited.

Quick resume formatting tips to keep in mind

Now you know which resume format to use, you may be raring to go. Before you finalize your resume, here are some simple formatting tips to keep in mind.

Do you still have some unanswered questions? Check the FAQs below.

Here are some of the more common questions we get asked about types of resume files.

Conclusion

When it comes to the PDF vs. Word resume format debate, there’s one clear winner. PDF resume formats are superior to Word documents for an array of reasons, not least because they look more professional.

Why not get started now? Simply use our drag-and-drop resume builder tool to create your ATS-friendly resume.